Chrome River expense system

Chrome River helps faculty and staff process travel, non-travel related employee out-of-pocket reimbursements, and PCard reconciliations. This expense management system allows travelers and/or arrangers to make the following requests:

• Prepayments
• In-state reimbursements
• Out-of-state reimbursements
• Employee out-of-pocket reimbursements
• Non-employee reimbursments
• PCard reconciliations

Access to Chrome River is available at One.IU.edu.

Chrome River should be used for all employee and non-employee travel reimbursements. Visit the IU Travel Mangement Services homepage for detailed information on Chrome River Travel.

Chrome River Travel Pre-Approval Process

As of 8/17/20, a Pre-Approval module has been added to Chrome River. This new module contains the Pre-Approval (PA) report which is now required for all university-sponsored travel. This replaces the Travel Approval Request form, which is no longer needed. Please review the Submitting and Tracking a Pre-Approval Report procedure for detailed information on executing this process.

Additionally, Travel Management Services has now mandated the use of IU Designated Travel Agencies. The use of these agencies for booking airfare, hotels, and rental vehicles (when IU motor pool is not an option) is now required. Out of pocket reimbursement of travel expenses that could be booked through an IU Designated Travel Agency are not allowed and will not be reimbursed unless special circumstances require an approved exception, which must be granted before travel occurs.

Pre-Approvals support the university's Duty of Care responsibility by making leaders aware of travelers' locations before and during a trip. Additionally, Pre-Approved expenses can be imported to expense reports in seconds, eliminating redundant entries and saving time by auto filling many fields. Pre-Approval also allows approvers to understand the financial scope of a planned trip before reservations are made.

Additional information on the Chrome River Travel Pre-Approval process and about Chrome River and IU Travel, in general, is available on the IU Travel Management Services website.